18 Business Email Reminder Sample Templates

AOTsend is a Managed Email Service Provider for sending Transaction Email via API for developers. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go. Check Top 10 Advantages of Managed Email API

In the fast-paced world of business, effective communication is key. Email reminders are a crucial tool to ensure smooth operations and timely follow-ups. Here, we present 18 sample templates for business email reminders that will enhance your professional communication.

1. Meeting Reminder

Subject: Reminder: Upcoming Meeting on [Date]

Body: This is a friendly reminder about our upcoming meeting on [date]. Please confirm your attendance and prepare any necessary materials.

2. Deadline Reminder

Subject: Urgent: Deadline for [Project Name] is Approaching

Body: As the deadline for [Project Name] is fast approaching, this is a reminder to complete your tasks by [deadline date].

3. Payment Reminder

Subject: Reminder: Payment Due Date for [Invoice Number]

Body: This is a reminder that the payment for [Invoice Number] is due on [date]. Please process the payment at your earliest convenience.

4. Document Submission Reminder

Subject: Reminder: Document Submission for [Project Name]

Body: Kindly remind you to submit the required documents for [Project Name] by [date]. This is essential for the smooth progress of the project.

5. Event Registration Reminder

Subject: Last Chance: Register for [Event Name] Before It's Full!

Body: This is your final reminder to register for [Event Name]. Spaces are filling up fast, so don't miss out!

6. Follow-Up Reminder

Subject: Follow-Up: Action Items from [Meeting/Event Name]

Body: As discussed during [Meeting/Event Name], here's a reminder of the action items assigned to you. Please provide an update on your progress.

7. Task Completion Reminder

Subject: Reminder: [Task Name] Completion Deadline is [Date]

Body: This email is to remind you that the deadline for completing [Task Name] is [Date]. Please ensure timely completion to avoid any delays.

8. Quote Expiry Reminder

Subject: Urgent: [Quote Number] Expiring Soon

Body: This is to inform you that [Quote Number] will expire on [Date]. Please take necessary action before it's too late.

9. Contract Renewal Reminder

Subject: Reminder: [Contract Name] Renewal Due Soon

Body: As [Contract Name] is about to expire, this is a reminder to start the renewal process to avoid any disruptions.

10. Feedback Submission Reminder

Subject: Reminder: Submit Your Feedback for [Product/Service Name]

Body: We value your feedback! Please take a moment to share your thoughts on [Product/Service Name] before [Deadline Date].

11. Appointment Reminder

Subject: Reminder: Your Appointment on [Date] at [Time]

Body: This is a reminder of your upcoming appointment on [Date] at [Time]. Please arrive 15 minutes early to complete any necessary paperwork.

12. Report Submission Reminder

Subject: Reminder: [Report Name] Submission Deadline is [Date]

Body: Kindly remind you that the deadline for submitting [Report Name] is [Date]. Please ensure all required information is included.

13. Conference Call Reminder

Subject: Reminder: Conference Call on [Date] at [Time]

Body: This email is to remind you of the upcoming conference call on [Date] at [Time]. Please dial in on time and be prepared with any necessary materials.

【AOTsend Email API】：
AOTsend is a Transactional Email Service API Provider specializing in Managed Email Service. 99% Delivery, 98% Inbox Rate. $0.28 per 1000 Emails.
AOT means Always On Time for email delivery.

You might be interested in reading:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, Any Special?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

14. Training Session Reminder

Subject: Reminder: [Training Session Name] Starts on [Date]

Body: Don't forget to attend [Training Session Name] starting on [Date]. This is a great opportunity to enhance your skills and knowledge.

15. Order Confirmation Reminder

Subject: Reminder: Your Order [Order Number] Has Been Placed

Body: This is a reminder that your order [Order Number] has been successfully placed. Thank you for your business!

16. Shipment Tracking Reminder

Subject: Reminder: Track Your Shipment [Shipment Number]

Body: You can now track your shipment [Shipment Number] using our online tracking system. Click here for more details.

17. Return Policy Reminder

Subject: Reminder: [Store Name] Return Policy Guidelines

Body: As a valued customer, we want to remind you of our return policy guidelines.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.