6 Best Email Samples for Sending Documents to HR

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When communicating with human resources (HR), it's essential to be professional, clear, and concise. Whether you're applying for a job, submitting documents for onboarding, or requesting information, your email should reflect your professionalism and attention to detail. Here are six email samples that demonstrate the best practices for sending documents to HR.

1. Application Email Sample

Subject: Application for the Position of [Job Title] - [Your Name]

Dear HR Team,

I am writing to express my interest in the [Job Title] position at [Company Name]. Please find attached my resume, cover letter, and other relevant documents for your review.

I believe my skills and experience align closely with the requirements of the role, and I am excited about the opportunity to contribute to [Company Name]'s success.

Thank you for considering my application. I look forward to discussing the position further.

Best regards, [Your Name]

2. Onboarding Document Submission Email Sample

Subject: Onboarding Documents - [Your Name]

Dear HR Department,

As part of my onboarding process for the [Job Title] position, I am attaching the required documents for your records. Please find my proof of identity, educational certificates, and any other necessary paperwork.

If there are any additional documents required, please let me know, and I will provide them promptly.

Thank you for your assistance during this process.

Sincerely, [Your Name]

3. Request for Information Email Sample

Subject: Request for Employee Handbook - [Your Name]

Dear HR Team,

I am a new employee at [Company Name], and I would like to request a copy of the employee handbook. Could you please send me the latest version?

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Additionally, if there are any other relevant documents or resources that would be beneficial for me to review, I would appreciate receiving them as well.

Thank you for your support.

Best regards, [Your Name]

4. Follow-Up Email Sample

Subject: Follow-Up on Submitted Documents - [Your Name]

Dear HR Department,

I just wanted to follow up on the documents I submitted last week for the [Job Title] position. Have you had a chance to review them?

If there is any additional information or clarification needed, please let me know, and I will provide it as soon as possible.

Thank you for your time and consideration.

Sincerely, [Your Name]

5. Update on Personal Information Email Sample

Subject: Update on Personal Information - [Your Name]

Dear HR Team,

I am writing to inform you of a change in my personal information. Please find attached the updated documents reflecting these changes.

Could you please update my records accordingly? If there are any further steps I need to take, please advise.

Thank you for your assistance.

Best regards, [Your Name]

6. Thank You Email Sample

Subject: Thank You for Processing My Documents - [Your Name]

Dear HR Department,

I wanted to take a moment to thank you for processing my documents promptly and efficiently. Your attention to detail and professionalism have been much appreciated.

I look forward to a successful future with [Company Name].

Thank you again for your help.

Sincerely, [Your Name]

By following these email samples, you can ensure clear and effective communication with the HR department, whether you're applying for a job, submitting onboarding documents, or seeking information. Remember to always maintain a professional tone, be clear about your purpose, and attach any necessary documents.

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