7 Effective Please Sign and Return Email Samples

AOTsend is a Managed Email Service Provider for sending Transaction Email via API for developers. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go. Check Top 10 Advantages of Managed Email API

In the modern business world, effective communication is key, and often, this involves requesting signatures on documents. Whether it's a contract, an agreement, or any other legal document, knowing how to craft a professional and polite "please sign and return" email is crucial. Here are seven effective email samples that you can use as templates for your business communications.

1. Straightforward Request

Subject: Request for Signature: [Document Name]

Dear [Recipient's Name],

I hope this email finds you well. I am writing to request your signature on the attached [Document Name]. Please review the document, sign it, and return it to me at your earliest convenience.

Thank you for your prompt attention to this matter.

Best regards, [Your Name]

2. Detailed Explanation

Subject: Urgent: Signature Required for [Document Name]

Dear [Recipient's Name],

I am writing to request your immediate attention to the attached [Document Name]. This document requires your signature for [specific reason/purpose].

Please take a moment to review the attached document, sign it, and email it back to me. Your prompt action is greatly appreciated as this document is crucial for [specific business process or project].

【AOTsend Email API】：
AOTsend is a Transactional Email Service API Provider specializing in Managed Email Service. 99% Delivery, 98% Inbox Rate. $0.28 per 1000 Emails.
AOT means Always On Time for email delivery.

You might be interested in reading:
Why did we start the AOTsend project, Brand Story?
What is a Managed Email API, Any Special?
Best 25+ Email Marketing Platforms (Authority,Keywords&Traffic Comparison)
Best 24+ Email Marketing Service (Price, Pros&Cons Comparison)
Email APIs vs SMTP: How they Works, Any Difference?

Thank you for your cooperation.

Best regards, [Your Name]

3. Friendly Reminder

Subject: Reminder: Please Sign and Return [Document Name]

Hi [Recipient's Name],

Just a friendly reminder to sign and return the attached [Document Name]. We need this document finalized soon to proceed with [related project or task].

Please let me know if you have any questions or concerns. Thanks!

Best regards, [Your Name]

4. Formal Request with Deadline

Subject: Formal Request: Signature on [Document Name] by [Deadline]

Dear [Recipient's Name],

I am formally requesting your signature on the attached [Document Name] by [specific deadline]. This document is essential for the timely completion of [project name].

Your prompt attention and cooperation are greatly appreciated.

Sincerely, [Your Name]

5. Follow-Up Email

Subject: Follow-Up: Signature Status on [Document Name]

Dear [Recipient's Name],

I am writing to follow up on the status of the [Document Name] that I sent earlier. Have you had a chance to review and sign the document?

Please let me know if there are any issues or concerns. Thank you!

Best regards, [Your Name]

6. Appreciative Tone

Subject: Appreciation: Your Signature on [Document Name]

Dear [Recipient's Name],

Thank you for agreeing to sign the attached [Document Name]. Your support and cooperation are invaluable to us.

Please take a moment to review, sign, and return the document. We look forward to continuing our successful partnership.

Best regards, [Your Name]

7. Simple and Direct

Subject: [Document Name] Awaiting Your Signature

Dear [Recipient's Name],

Please sign and return the attached [Document Name] at your earliest convenience. Thank you!

Best regards, [Your Name]

Using these email samples as a starting point, you can tailor your messages to fit the specific context and needs of your business communications. Remember to always maintain a polite and professional tone, clearly stating your request and providing any necessary deadlines or additional information.

AOTsend adopts the decoupled architecture on email service design. Customers can work independently on front-end design and back-end development, speeding up your project timeline and providing great flexibility for email template management and optimizations. Check Top 10 Advantages of Managed Email API. 99% Delivery, 98% Inbox rate. $0.28 per 1000 emails. Start for free. Pay as you go.